Frequently asked questions
Two graduation days are held each year. Our undergraduate graduation, Commemoration Day, is held in October, while Postgraduate Graduation takes place in May. The date for Postgraduate Graduation will be confirmed in September 2018.
Before graduation day
How can I register for Commemoration Day 2018?
Registrations for Commemoration Day 2018 closed at 12.00 (UK time) Thursday 30 August 2018. Regrettably we are unable to accept applications after this point.
What should I do if I haven't received my invitation?
If you haven't received your email invitation at this stage you will now be invited to the next round of graduation ceremonies in 2019.
How many guests can I bring?
Graduands can initially bring up to two guests to Commemoration Day with an option to get further tickets in the re-sale.
Guest ceremony tickets - re-sale
Guest ceremony tickets can be purchased directly with the Royal Albert Hall at £25 per ticket. You can now purchase up to ten additional guest tickets for the ceremony, please use the promotional code provided to you. Should you wish for your guests to all be seated together, please telephone the Royal Albert Hall Box Office on +44 (0)20 7589 8212 between 09.00 and 21.00 (UK time) daily to request seats together. Please have your booking references to hand.
Guest department reception tickets
Please note the general and the re-sale tickets for guest department tickets have now closed. We are unable to provide any further department reception tickets at this point.
Please note guest tickets for both the ceremony and the department reception are required for children aged over two years.
Do I need to buy a ticket for my child or baby?
Graduation ceremonies are formal occasions and as such may not be suitable for young children.
Children over two years old must have their own seat inside the Royal Albert Hall and will require a guest ceremony ticket to attend.
I can’t attend my ceremony this year, can I defer?
Yes, if you are unable to attend Commemoration Day 2018, email the Graduation Team at email@example.com with the subject title 'Commemoration Day 2018 Ceremony Deferral' to request to defer.
Please note you can only defer your attendance once.
What should I do if my results are delayed or have not yet been conferred?
If your results are delayed or have not yet been conferred, please contact the Student Records Team at firstname.lastname@example.org. Please note, at this stage, we are no longer able to accept registrations for Commemoration Day 2018.
What should I do if I can no longer attend my graduation?
If you have booked your place and are no longer able to attend graduation, please inform the Graduation team directly by email: email@example.com or by telephone: +44 (0)20 7594 6131. As of the 21 September 2018 we are unable to provide refunds for any tickets purchased.
Please note that the Graduation Office is open from 08.30 – 17.00 Monday to Friday.
Can I get a refund for my tickets?
The deadline for refunds was Friday 21 September 2018. Unfortunately we are unable to process refunds after this point. Please see our terms and conditions for more information about refunds
What should I do if I or one of my guests have special requirements?
Please complete the special requirements section on the online registration website when you register your attendance and purchase guest tickets.
You can also contact the Graduation Team in confidence by email at firstname.lastname@example.org or by telephone on +44 (0)20 7594 6131 to discuss your needs
I need a letter to support a visa application. How do I obtain one?
If you or your guest require a visa to attend graduation, Imperial can produce a letter to support your application. Please note this can take up to seven working days to produce.
How do I hire my gown?
Please remember that academic dress is compulsory for graduands. The deadline for hiring your gown for Commemoration Day 2018 was the 26 September.
Is accommodation available close by?
There are a number of hotels close to campus.
How do I ensure my name is pronounced correctly on the day?
When registering your attendance you will be asked to write your name as you would like it read. Start each word with a capital letter, but capitals everywhere are hard to read. Use a dash between each syllable (for example a reader won’t know if you are Char-lot-te or Char-lotte). It may be helpful to spell something wrong – “Im-peer-i-al” makes it clear that Imperial has a long “e” in the second syllable. If there are words in your name that you don’t want us to read out, leave them out, but if you leave out a lot of words, add “(only)” to make it clear.
Please add any hints that would help the reader. Letters like g can be hard (“g as in go”) or soft (“g as in gentle”) – tell us which. Does a syllable that the reader might get wrong sound like or rhyme with a common English word? Please say so (or just write that word).
On graduation day
How do I get to Commemoration Day?
Check our information about planning your journey to South Kensington within London and from major London airports.
Where do I collect my tickets?
You can collect your graduand ceremony ticket and guest department reception tickets only from the Royal Geographical Society.
Guest ceremony tickets only are issued by the Royal Albert Hall as either e-tickets (which should be printed in advance) or they can send them to the billing address or you can collect the tickets from the box office on the day by showing the card they were purchased with.
What time does my ceremony take place and how long does it last?
- 10.00 The Faculty of Medicine
- 13.15 The Faculty of Natural Sciences
- 16.30 The Faculty of Engineering
Ceremonies last for approximately one hour and 45 minutes. You should arrive at the Royal Albert Hall at least 45 minutes before your ceremony begins.
Will I receive my degree certificate in my ceremony?
No. Your degree certificate will be sent to you by post within three months of the award conferral date.
If you have queries regarding your certificate, please contact the Certificates Team in Registry by emailing email@example.com.
Will the ceremonies be streamed online?
Yes. Friends and family who can’t attend the day can watch the ceremonies live on the graduation website.
Where can I smoke?
All Imperial campuses and properties are smoke-free. Smoking, including the use of e-cigarettes, is not permitted on or within 20 metres of our campus.
Is car parking available?
No. There are a limited number of disabled parking spaces on campus, which must be requested in advance when you register for Commemoration Day.
Can I hire a gown on the day?
A limited number of gowns are available for hire on the day.
Is there a dress code?
Yes. Both you and your guests should wear smart attire.
Are the seats allocated for the ceremony?
Yes. Seats are allocated in advance for both graduands and guests in separate areas and you should make sure that you sit in the correct seat.
Where can I have my graduation photographs taken?
Professional photography will be available on Graduation Day at the Imperial College Union.
You can contact the Graduation Team by email or by telephone. Our office is open from 08.30 until 17.00 Monday to Friday.
- Email the Graduation Team
- Telephone: (+44) 020 7594 6131
We aim to respond to emails within three working days.