Research funders' data management requirements

BBSRC

BBSRC data sharing policy

BBSRC Data Sharing Policy

Applying for funding

All research proposals for BBSRC funding must include a data management plan.

DMP template and guidance for BBSRC at DMPonline

Preserving your data

All data required to validate the findings should be retained for 10 years after completion of a research project, regardless of its sharing status.

Archival and preservation

Sharing your data

All BBSRC-funded projects are expected to make efforts to share data where possible, but the following data is strongly expected to be shared:

  • Data arising from high volume experimentation
  • Low throughput data arising from long time series or cumulative approaches
  • Models generated using systems approaches

Published results should always include information on how to access the supporting data.

You should release your data in a timely fashion according to established practice in your field, and generally no later than the publication of the findings. In the absence of established practice, this should be within three years of generation of the dataset.

Sharing data

Support available

Funding to support management and sharing of research data may be requested from BBSRC as part of the full economic cost of a project. This includes staff time (e.g. to prepare data for sharing/archival) and physical resources (e.g. storage and network capacity).

Monitoring

Adherence to a BBSRC-funded project's data management and sharing strategies will be monitored through the Final Report assessment.

British Heart Foundation

The BHF currently has no formal policy or requirements on research data management, although they have expressed support for the principle of public access to research data.

Cancer Research UK

The Cancer Research UK policy applies to all CRUK-funded research, and encompasses all high-quality data regardless of whether it has been used in a publication.

CRUK policy and FAQ on data sharing and preservation

Applying for funding

All research proposals for Cancer Research UK funding must include a data management plan.

DMP template and guidance for Cancer Research UK at DMPonline

Preserving your data

All data should be retained for 10 years after completion of a research project, regardless of its sharing status, in line with the Imperial College research data management policy: this will cover the basic CRUK requirement of 5 years.

Archival and preservation

Sharing your data

Data must be shared in a "timely and responsible manner", in line with standard practice in the relevant research area. A reasonable period of exclusive use is permitted, as are delays or restrictions to allow commercialisation and respect obligations of confidentiality.

Appropriate permissions and safeguards must be in place to protect the privacy and interests of human participants in research.

Support provided

In 2015 Cancer Research UK changed its approach so that “appropriately justified” costs can be included in grant proposals. Specifically, applicants can now include “proportionate, relevant data management sharing activities and resources as a running cost in applications.” This may cover, for example, data managers’ salary costs, and/or archiving and repository costs, but not open access (OA) article processing charges which are dealt with separately.

Monitoring

Adherence will be monitored through the committee's grant review process and the end-of-grant report.

EPSRC

The EPSRC policy applies to all organisations in receipt of EPSRC research funding.

EPSRC policy on research data

Applying for funding

A data management plan must exist for every EPSRC-funded project.

DMP template and guidance for EPSRC at DMPonline

Preserving your data

All data required to validate the findings should be retained for 10 years after the date of its last use by the original researchers or a third party.

Archival and preservation

Sharing your data

Metadata describing the data held must be made freely available on the internet within 12 months of the data being generated. This metadata must be sufficient to allow others to understand what research data exists, why, when and how it was generated, and how to access it. Where access to the data is restricted the published metadata should also give the reason and summarise the conditions which must be satisfied for access to be granted.

Published results should always include information on how to access the supporting data.

Sharing data

Support provided

Funding to support management and sharing of research data may be requested from EPSRC to cover requirements above what is provided as standard by the College. This may include staff time (e.g. to prepare data for sharing/archival) and physical resources (e.g. storage and network capacity).

Monitoring

Sharing of research data will be monitored through periodic "dip-stick" testing of organisations' research outputs.

ESRC

ESRC data sharing policy

ESRC data sharing policy

Applying for funding

ESRC grant applicants who plan to generate data are responsible for preparing and submitting data management and sharing plans.

Preserving your data

ESRC award holders are expected to make use of existing standards for data management and to make data available for further re-use.

Sharing your data

Publications should be made available via the ESRC research catalogue.

Research data should be made available to the scientific community in a timely and responsible manner. The data service supports data sharing.

Support provided

The ESRC offer extensive support to researchers. Data centre staff will assist researchers to plan their data management and sharing, and providing ongoing support throughout the project to final deposit and reuse.

Monitoring

The ESRC states it will monitor compliance with its policies. The final payment of a grant may be withheld if data has not been offered for deposit to the required standard, unless a waiver has been agreed in advance.

How to deposit data in the ReShare repository

How to deposit data in the ReShare repository

European Commission (Horizon 2020)

The Horizon 2020 policy on open access to research data applies to projects enrolled in the Open Research Data Pilot. For the 2014-15 Work Programme this covers the following areas:

  • Future and Emerging Technologies
  • Research infrastructures — part e-Infrastructures
  • Leadership in enabling and industrial technologies — Information and Communication Technologies
  • Societal Challenge: 'Secure, Clean and Efficient Energy' — part Smart cities and communities
  • Societal Challenge: 'Climate Action, Environment, Resource Efficiency and Raw materials' — except raw materials
  • Societal Challenge: 'Europe in a changing world — inclusive, innovative and reflective societies'
  • Science with and for Society

It is possible to fully or partly opt out of the pilot, or projects in other areas to opt in.

Applying for funding

A data management plan must be delivered within the first six months of the project and this deliverable must be mentioned in the proposal.

DMP template and guidance for EPSRC at DMPonline

Sharing your data

The data and associated metadata needed to validate the published results of the project along with other data of value as mentioned in the data management plan, must be deposited in a research data repository. It must be possible for third parties to access, mine, exploit, reproduce and disseminate this data.

Support provided

Support is planned through projects funded under the Research Infrastructures Work Programme 2014-15: this will provide a range of support services available only to research projects funded under Horizon 2020. This currently includes:

  • Zenodo - a public data sharing repository and archive
  • EUDAT - a suite of data-related infrastructure and services

Monitoring

Compliance will be monitored through delivery of the initial data management plan and subsequent updated versions included with the mid-term and final reviews.

MRC

MRC data sharing policy

MRC data sharing policy

Applying for funding

Applicants are expected to submit a data management plan at the grant proposal stage.

MRC data management plan

Preserving your data

Primary research data must be retained in their original form within the research establishment that generated them for a minimum of ten years.

Sharing your data

The MRC expects publications to be available promptly and encourages researchers to make data available with as few restrictions as possible.

A data support service is in development to facilitate access and sharing of research data.

MRC data support service

Support provided

The MRC offers guidance on data sharing. This includes a glossary, the Research Data Gateway, and support for data management planning.

MRC guidance on data sharing

A template is provided for DMPs, as well as guidance for peer-reviewers when assessing plans

Monitoring

No statement is given on how compliance with MRC's open access or data sharing policies will be monitored.

National Institutes of Health (NIH)

NIH data sharing policy

NIH data sharing policy

Applying for funding

Grant applications greater than US$500,000 are expected to include a data management plan.

Example NIH data sharing plans

Preserving your data

NIH recommend storing generic data in a data archive. Data that cannot be distributed to the general public, for example, because of participant confidentiality concerns, third-party licensing or use agreements that prohibit redistribution, or national security considerations, should be stored in a data enclave.

Sharing data

Data should be made available no later than the acceptance for publication of the main findings from the final dataset. Data from large studies can be released in waves as data become available or as they are published.

Any restrictions should be discussed in the data sharing plan section of the funding application. Researchers should carefully plan the study design, informed consent documents, and structure of resulting dataset prior to initiating the study

Support provided

Applicants may request funds for data sharing and archiving. The financial issues should be addressed in the budget section of the application.

Data sharing resources

Monitoring

NIH will delay processing an award if publications arising from it are not in compliance with the NIH Policy.

NERC

NERC data sharing policy

NERC data sharing policy

Applying for funding

A mandatory, single page, Outline Data Management Plan (ODMP) is required for all grant and fellowship applications.

NERC data management plan

Preserving your data

It is expected that data will be submitted to the NERC data centreAn extensive data centre infrastructure is in place to facilitate long-term curation. NERC will maintain a Data Value Checklist to identify environmental data of long-term value.

Sharing your data

Researchers are expected to offer data for deposit in one of the NERC data centres. NERC will supply the environmental data it holds for free, apart from a few special cases. Information on all data held within the data centres will be made available through the NERC Data Discovery Service.

NERC data centres

Support provided

Support for researchers on data creation and management is provided through the specialist data centres. 

The NERC data centres support curation of environmental data holdings of long-term value.

Monitoring

Compliance with the open access policy will be taken into consideration when considering further applications for funding.

Those funded by NERC who do not meet the data policy requirements risk having award payments withheld or becoming ineligible for future funding from NERC.

STFC

STFC data policy

STFC data policy

Applying for funding

A data management plan is mandatory and should be no longer than two pages of A4.

Data management plans are expected for projects that will result in the production or collection of scientific data.

STFC data management plan

Preserving your data

STFC would normally expect data to be managed through an institutional repository, e.g. as operated by a research organisation (such as STFC), a university, a laboratory or an independently managed subject specific database.

The data management plan should specify which data are to be deposited in a repository, where and for how long, with appropriate justification.

Sharing your data

Data resulting from publicly funded research should be made publicly available after a limited period, unless there are specific reasons why this should not happen.

Support provided

The data policy points researchers to the DCC and STFC eScience for support.

Several data centres, services and research portals are in place, such as the UK Solar System Data Centre, the Chemical Database Service and the Diamond Data Portal.

Monitoring

It is not clear if compliance with STFC's open access policy is monitored.

Wellcome Trust

Wellcome Trust data sharing policy

Wellcome Trust data sharing policy

Applying for funding

The Wellcome Trust has released its new policy on research data management and sharing which requires applicants to complete a more comprehensive Output Managements Plan that sets out how researchers will manage and share significant data, software or materials resulting from Wellcome Trust-funded research. See policy here.

Preserving your data

Data should be maintained securely for a minimum of 10 years.

Sharing your data

The Trust supports unrestricted access to publications via PubMed Central

Researchers are to maximise the availability of data with as few restrictions as possible. Data should be made available on publication of results.

Support provided

The Trust provides an excellent Q&A on how to comply with its data policy, and detailed guidance on how to develop a data management and sharing plan.

The Trust does not run its own data centre, but supports UK PubMed Central.

Where there is no provision, responsibility falls to the institutions in which Wellcome Trust funded researchers are based.

The Trust considers that timely and appropriate data management and sharing should represent an integral component of the research process. Applicants may therefore include any costs associated with their proposed approach as part of their proposal.

Monitoring

Compliance with the open access policy is monitored.